9 Best Employee Management Software for Small Business 2023

Bottom line: Zenefits is our best overall pick thanks to its versatility, solving both payroll and human resource (HR) tasks with extreme user-friendliness. Hubstaff is ideal for tracking employee on a minute-by-minute level, while Zoho Projects is top notch for project-centric teams. Finally, Gusto is perfect if employee benefits management is high priority, while Sage HR delivers super customizable plans.

Zenefits offers the best workforce management solution for most businesses.

Why? Well, in part, it’s because Zenefits is more of an employee management system than a single tool. Zenefits offers a wide range of features that can help with all sorts of human resource needs.

Every plan comes with essential HR management tools, like the ability to create an employee database, to create offer letters for hiring, and to streamline employee onboarding with a self-service tool. All plans also come with scheduling, time off, and benefits administration tools. And with higher-tier plans, you can get payroll, human resource advice, performance management, and more. It’s a lot.

Luckily, Zenefits balances all those great features with fair pricing. Even better, it offers a number of ways to get discounts. Opting for annual billing (rather than monthly) gets you a discount on the monthly price of each plan. Annual billing on the Growth and Zen plans get you free payroll. And Zenefits regularly offers special deals (often through the website’s chat) that can get you further savings.

Now, we have to admit that Zenefits may not be the best solution for any single HR function. Other software offers more advanced payroll features, for example. But Zenefits offers such a well-rounded suite of tools in such affordable packages that we think it’s a standout workforce management software.

So for most businesses looking for the best employee management software, Zenefits is where it’s at.

A big part of managing employee performance is managing employee productivity―and that’s what Hubstaff excels at.

Hubstaff offers employee time and activity tracking (screenshots and activity levels) on all plans, so you can make sure workers (even remote employees) stay on-task and on-time. With more advanced plans (Pro and Enterprise), you even get GPS tracking, which lets you know that employees are also working from where they should be (perfect for employees visiting job sites).

But why choose Hubstaff over other employee productivity software? Transparency, for starters. Hubstaff’s software notifies employees when they’re being tracked, what’s being monitored, and even when screenshots are taken. That transparency makes Hubstaff less, well, creepy than other activity monitoring software. And employee data can be viewed by both HR management and employees themselves, encouraging self-accountability.

Put simply, Hubstaff’s transparency and effectiveness make it our favorite software for tracking employee productivity.

Want to make sure your workforce is getting through the projects it’s supposed to? Project management software like Zoho Projects can help.

We know that things like employee engagement don’t mean squat if your team can’t get essential work done. That’s why Zoho Projects has lots of features to help your workforce do just that―get stuff done. It includes tools to help your team strategize, track, and ultimately complete projects. For example, it lets your team create and assign tasks and subtasks, assign statuses to tasks, and get project overviews.

Zoho Projects stands out from other project management software thanks to its very (very) affordable pricing. Higher-tier plans even get you more advanced project cost management tools, still at a surprisingly low price. Plus, Zoho Projects offers project templates to help your team to visualize and break down new projects, making Zoho Projects wonderfully user-friendly.

With affordable tools to keep your workforce organized and focused, Zoho Projects makes an ideal software for managing employee projects.

Planning on offering health insurance, a 401(k), or other benefits? Then you want Gusto, our favorite employee benefits administration software.

While Gusto bills itself primarily as a payroll software, it offers tons of benefits administration features. Health insurance administration comes standard with the Simple plan and above. (You will, of course, have to pay for premiums.) And while it doesn’t come standard, you can add on a health reimbursement tool to repay employees for some (or all) of their health care premiums.

But Gusto doesn’t stop at health insurance benefits. It can also help you offer a wide variety of account types, including 401(k) retirement accounts, 529 college savings accounts, health savings accounts (HSAs), and flexible spending accounts (FSAs). You can even offer commuter accounts to help with commuting costs.

In other words, Gusto makes it easy to offer employee benefits of all sorts, which is why we recommend it as the best software for benefits administration.

Don’t want to pay for HR management features you don’t need? Then take a look at Sage HR and its highly customizable plans.

While most other employee management software comes in a few set tiers of plans, Sage HR uses a modular plan creation system. That might sound complicated, but it just means that you can pick and choose the price plan features you want. That way, you’re never paying for scheduling software features (for instance) when your entire team works 8 to 5 on weekdays.

You start with Sage HR’s Core HR + Leave Management module (which includes things like an employee database and onboarding tools). From there, you can choose to add other modules to give you things like performance management (with goal setting and feedback tools) or scheduling (with a drag-and-drop scheduling tool). You can build the perfect plan for your specific HR management needs.

So if you don’t want to be on the hook for an HR function you don’t care about, you’ll love building your own management software solution with Sage HR.

Restaurants run a little differently than other types of businesses, which means a typical employee management system may not work for your restaurant. That’s why we recommend 7shifts instead.

7shifts was designed with restaurants in mind. That’s obvious in everything from its per-location (not per employee) pricing to its employee scheduling features (including notifications for new schedules) to its task management add-on (which lets you display a task list when employees clock in). Advanced plans even get you labor budgeting and compliance tools.

With such thoughtful features just for food-industry businesses, 7shifts is our favorite software solution for restaurants.

Paychex offers a variety of employee management services (including benefits administration, scheduling, and human resource consulting), but we mostly like its payroll plans for their excellent compliance features.

Paychex payroll offers everything you need to stay compliant with legal requirements. It includes reporting for new employees and contractors, for example, as well as automatic tax documents (W-2s and 1099s) for employees. Paychex also takes care of your payroll taxes on your behalf. And it even sends you all the posters you need to stay compliant with federal and state labor laws.

So if you want great payroll services with an emphasis on legal compliance, Paychex offers a great software option.

Growing your workforce? BambooHR makes hiring and onboarding easier for your HR department―and your applicants.

BambooHR offers excellent hiring and onboarding tools. Take its applicant tracking system. Aside from letting you see important info at a glance, BambooHR lets your team communicate and collaborate on hiring decisions―even commenting directly on applicant profiles. Or look at its employee onboarding tool, which includes not just standard forms, but also a way to introduce new hires to other employees.

And those are just some highlights. BambooHR has all the essentials (and extras) you need to perfect your hiring and employee onboarding.

Time tracking can help a lot with performance management. And for a simple, affordable time tracking software, we recommend DeskTime.

Paid DeskTime plans include time tracking for both employees and projects. The employee time tracking can help with improving individual employee productivity, of course. But the project time tracking can also help you make sure your workforce is managing its time well as a whole. As an added bonus, DeskTime’s Premium and Enterprise plans let you use time tracking data to create and send invoices.

So though DeskTime doesn’t have tons of extra management tools like some HR software does, its time tracking makes it a worthwhile addition to your software collection.

You’ve got quite a few choices for workforce management tools, depending on whether you’re concerned about employee records, payroll, attendance tracking, or other HR tasks altogether.

Our suggested software above can help with those HR management duties and more. We think Zenefits offers the best employee management solution for most businesses, but all of our recommendations have a lot to offer.

Good luck streamlining your employee management!

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When you’re choosing an employee management tool for your business, you should think about a few factors:

• What HR management functions you need (payroll, scheduling, etc.)
• Who will actively use the software (just HR managers or your whole workforce)
• What your software budget can afford

Those factors should help you narrow down the field from all the employee management tools out there to just the management software that will fit your business’s needs, use cases, and budget.

We carefully analyzed each software title's customer service quality, ability to handle large workforces, value for the money, scalability, feedback from real users, and optional add-ons (such as payroll), among other factors.

Disclaimer

At Business.org, our research is meant to offer general product and service recommendations. We don't guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.